The Purchasing Department helps administer, obtain and manage all contracts for the EUHSD. Contracts can be categorized in two major areas: Goods & Services, or Public Works.
Goods & Services
When procuring goods and contracting for services (non-public works), the district must follow certain codes and board policies that dictate the type of action needed. If the district plans to spend over the bidding threshold set by CDE in any given category, the district must go to bid or utilize a piggyback contract to procure the items or obtain specific types of services.
Services:
All service contracts and agreement regardless of the contract amount must be approved and signed by an authorized EUHSD District signer. This includes services for staff development, maintenance, professional services (such as legal, architectural, occupational therapy etc.), school performances, assemblies and workshops.
Contract Process
Contracts for services must be accompanied by this form when submitting to the Purchasing Department. Please allow for three (3) weeks prior to the desired start of the contract. In addition, please take into consideration the possible need for Board Approval when the contracted services are above $10,000.00. When submitting a contract, please provide the following information:
- Contract Approval Form
- Quote/Proposal/Statement of Work
- Dates of Performance
- If new provider, complete the New Vendor Registration Process
You can find a list of current and active contracts for the district here, (updated after each District Board meeting).
| Contract Type | Description |
|---|---|
| Professional Services Agreement – Architect | Services agreement specific to architectural services. |
| Professional Services Agreement – Consultant | Services agreement specific to consulting services provided to the district. |
| Professional Services Agreement – Service Provider | Services agreement specific to general professional services, like interrupting services, security services, substitute nursing services, etc. |
| Independent Contractor Agreement | Contracted for services with sole proprietors, performing work independent of the district and offers services to the public. |
| Performance Agreement | Contract for event performances, like DJ services, photography, etc. |
| Affiliation Agreements | Agreement between district and company to create a relationship to allow for training opportunities for district students, like Internship agreements, Workability agreements, etc. |
| Facility Use Agreement | Someone contracting with EUHSD to utilize one of our facilities. |
| Licensing Agreement | Agreement between district and company granting the district access to a particular product, like, software, etc. |
| Student Privacy & Non-Disclosure Agreements | Agreement between district and company to add additional terms protecting the any student data or confidential district information. |
Goods
The District utilizes different piggyback contracts for the procurement of goods. Also, the district is a member of the North County Educational Purchasing Consortium (NCEPC) which allows the district to benefit from the combined purchasing power of the districts throughout San Diego County. Listed are the categories that have piggyback contracts:
| Category | Bid Administrator | Bid Number |
|---|---|---|
| Electric Buses | CA Energy Commission | GFO-18-604 |
| Computers – Apple | Glendale USD | R2019-2020/33 |
| Computers – Dell | NASPO Value Point | 7-15-70-34-003 |
| Computers – HP | NASPO Value Point | 7-15-70-34-001 |
| Computers – Lenovo | NASPO Value Point | 7-15-70-34-007 |
| Technology Equipment | CalSAVE | 2016-527683 |
| Wireless Communication | NASPO Value Point | AT&T MA-149-1 |
| Online Market Place – Amazon | OMNIA Partners | R-TC-17006 |
| Just N Time Shipping | Val Verde USD | 18/19-001 |
| Category | Bid Link | Bid Term |
|---|---|---|
| Art Supplies: K-6 | Bid P2019-14C | 01/01/20 – 12/31/20 |
| Art Supplies: 7-12 | Bid 2020-1 | 01/01/20 – 12/31/20 |
| Audio Visual Bid | Bid 1920-017 | 11/1/19 – 10/31/20 |
| Bottled Water | Bid 2019-15B | 07/01/20 – 06/30/21 |
| Custodial Chemical | Bid 1-20C | 01/01/20 – 12/31/20 |
| Custodial Supplies | Bid 1920-016 | 01/01/20 – 12/31/20 |
| Data Processing Supplies | Bid 2020-DP | 02/05/20 – 02/04/21 |
| Fuel | Bid GD-18-0167-19 (Final Renewal Option) | 09/07/19 – 09/06/20 |
| Furniture and Equipment | Bid 2019-02B (Year 2 of 3 possible years) | 01/10/20 – 12/31/20 |
| Furniture and Equipment | Bid 1529-N (Year 1 of 3 possible years) | 02/05/20 – 12/31/20 |
| Health & Athletic Supplies | Bid 1920-001N | 01/01/20 – 12/31/20 |
| Library Supplies & Equipment | Bid LS20-01 | 01/01/20 – 12/31/20 |
| Office and Classroom Supplies | Bid 1920-OS | 01/01/20 – 12/31/20 |
| Paper - Xerographic & Print Shop | Bid P2019-15C | 01/01/20 – 12/31/20 |
| PE Supplies | Bid 2020-08 | 01/01/20 – 12/31/20 |
| Printers (Computer) | Bid B2020-03 | 04/24/20 – 04/07/21 |
| Science Supplies | Bid 2020-2018 | 01/01/20 – 12/31/20 |
Helpful Links
- EUHSD Contract Process: Click here
- EUHSD Contract Approval Form: Click here
- EUHSD Public Works Process: Click here
- EUHSD current projects being bid: Click here
- EUHSD Contract Agreement List: Click here
- North County Educational Purchasing Consortium page: Click here
- Bidding limits for goods and services: Click here