Staff Resources
The Purchasing Department is responsible for the centralized procurement of all equipment, materials, and supplies to be furnished, sold, or leased to the school district, and for the competitive contracting of services, including for public works or construction projects. In conjunction with processing orders, the Department generates bids and requests for quotes and coordinates cooperative purchasing through county, state, city, and consortium bids to affect cost savings.
The purchasing department also oversees district warehousing, mail services, travel, records retention, assets management, and print services. Below are links giving additional information into these services offered to the district.
Process Tutorials and Workflows
Miscellaneous Topics
- NEW! Rental vehicles from a third party
- NEW! Return to Vendor form
- NEW! Printer/Copier [Fruth] Contact information -- Supply pricing and Service requests
- NEW! Approver Out of Office Tutorial
- Ordering Tutorial- Amazon
- How Do I Login to Droplet?
- How to Select the Appropriate Site or Department - Droplet
- How to Print an Approved Droplet Form
- Non-Travel Reimbursement Workflow
Travel Topics
Contract Topics
Current Contracts List, updated after each board meeting here
FORMS |
TRAINING DOCUMENT |
DESCRIPTION |
|---|---|---|
| Open PO Increase/Decrease Form | Tutorial | Use to Increase/Decrease or add a line to a Purchase Order |
| EUHSD Vendor Registration Form | Tutorial | Use to add a new Vendor Registration to our district payment systems |
| EUHSD Donation Form | N/A | Use to list donations to EUHSD, routed to Business Services for formal board approval |
| Return to Vendor Form | N/A | Use this form when you need to return something (Amazon excluded--reach out directly to your buyer for Amazon) |
| Catering Request Form | Use to request catering and special event food services from the EUHSD Nutrition Services Department | |
| Contract Review and Approval Form | Tutorial | Use to obtain official approval and signature for all district contracts, MOUs, and Agreements |
| Conference &Travel Request Form | Tutorial | Use to request approval for travel or to attend a conference |
| Travel Reimbursement Form | Tutorial | Use after you have attended a conference or travelled to obtain reimbursement for those expenses |
| All Other Expenses Reimbursement Request Form | Tutorial | Use to request reimbursement for all other non-travel expenses |
| Mileage Reimbursement Request Form (not related to conference travel) | Tutorial | Use to request reimbursement for mileage |
| Facility Fee Waiver for Internal Fundraising | Use to request a waiver of facility fees when conducting fundraising events on campus |
NCEPC Bids
| Category | Bid Link | Bid Term |
|---|---|---|
| Art Supplies: TK-12 | Bid P2024-11 (Amendment 1) | 01/01/25 – 12/31/25 |
| Audio Visual Equipment & Supplies Bid | BID 2024-25 | 01/01/25 – 12/31/25 |
| Bottled Water | Bid CN-3815 | 07/01/24 – 06/30/25 |
| Custodial Chemicals & Supplies | Bid 2025-01-024B | 01/01/25 – 12/31/25 |
| Data Processing Supplies | Bid 2023-DP Renewal 2 | 03/01/25 – 02/28/26 |
| Furniture and Equipment | Bid P2024-12 | 01/01/24 – 12/31/25 |
| Health & Athletic Supplies | Bid 2025-001NR | 01/01/25 – 12/31/25 |
| Office and Classroom Supplies | Bid 2025OS (Amendment 2) | 01/01/25 – 12/31/25 |
| Paper - Xerographic & Print Shop | Bid P2025-04 | 04/02/25 – 09/30/25 |
| PE Supplies | Bid 2296-N | 01/01/25 – 12/31/25 |
| Printers (Computer) | Bid B2024-10 | 05/01/24 – 04/30/25 |
| Science Supplies | Bid 2025-SCI | 01/01/25 – 12/31/25 |